Advanced Service

Each project is approached with a distinct vision based on our clients’ individual needs and aspirations. Once we establish a project brief, a bespoke proposal will outline the services agreed.

We take on a limited number of projects at a time, so that Stanislava can be fully involved in the design process with all our clients.

The process:

Typically our projects work through the below phases of work :

• Stage 0 – Strategic Definition

·        It is anticipated that services required as part of any Stage 0 – Strategic Definition activities will be commissioned on a time-based charge or as a separate professional services contract. However, any minor roles and services may be added if required.

·        Provide feedback from previous projects

·        Review relevant information from the Client to confirm the Client’s strategic brief

·        Other (please specify)

• Stage 1 – Preparation and Briefing

  ·       Visit the Site and carry out an initial appraisal

  ·       On behalf of the Client, arrange the following surveys or other investigations that the Interior Designer identifies as reasonably required:

  ·       Contribute to the development of the Project Programme

  ·       Establish the Project Cost with the Client

  ·       Assist the Client in developing the initial Project Brief

  ·       Prepare and discuss feasibility studies for the Project

  ·       Advise on the Other Client Appointments required to carry out the Project Other (please specify)Schematic Design - Furniture plans, key elevations, and materials bring the concept into a more concrete design. At this phase we also introduce detailed budget breakdowns to ensure everyone is on the same page.

• Stage 2 – Concept Design

  ·       Review any existing drawings and surveys of the Site prepared and provided by others

  ·       Prepare the concept design for discussion with the Client

  ·       Coordinate the relevant information received from the Other Client Appointments with the Interior Designer’s design

  ·       Review and update the Project Programme

  ·       Provide updated Project Cost information to the Client

  ·       Collate and agree with the Client changes to the initial Project Brief and issue the final Project Brief

  ·       Provide design information and identify the reasonably foreseeable residual health and safety risks (under the CDM Regulations 2015)

  ·       Prepare a stage report on the concept design, final Project Brief and Project Cost for the Client’s approval before progressing to the next stage

  ·       Other (please specify)

• Stage 3 – Spatial Coordination

  ·        Prepare the developed design including, as necessary, furniture/room layouts, sample boards and visuals, and photographs or sketches of selected furniture and fixtures for discussion with the Client, as follows:

  ·        Coordinate the relevant information received from the Other Client Appointments with the Interior Designer’s design

  ·        Review and update the Project Programme

  ·        Provide updated Project Cost information to the Client

  ·        Provide design information and identify the reasonably foreseeable residual health and safety risks (under the CDM Regulations 2015)

  ·        Prepare a stage report on the developed design and the Project Cost for the Client’s approval before progressing to the next stage

  ·        Prepare information to support a planning application and/or listed building consent application to the appropriate planning authority

  ·        Submit a planning application and/or listed building consent application to the appropriate planning authority

  ·       Other (please specify)

Stage 4 – Technical Design

·       Advise the Client of the planning conditions

·       Prepare the technical design, including production information drawings (excluding shop drawings), design specification/schedule of works* (*delete as appropriate) for the Project for the Client’s approval, in sufficient detail to enable a tender or tenders to be obtained

·       Coordinate the relevant information received from the Other Client Appointments with the Interior Designer’s design

·       Review and update the Project Programme

·       Provide updated Project Cost information to the Client

·       Identify the extent of the technical design work that is to be completed by the Contractor or the specialist subcontractors

·       Advise the Client on making applications for planning, Building Regulations approval and other consents (e.g. landlord’s) as required

·       Provide design information and identify the reasonably foreseeable residual health and safety risks (under the CDM Regulations 2015)

·       Advise the Client on potential contractors to be invited to tender for the Project

·       Collate the Other Client Appointments’ tender information and issue the tender pack to the Client for its approval

·       Invite, appraise and report on tenders

·       Coordinate the design work prepared by the Contractor and the specialist subcontractors with the Interior Designer’s design

·       Advise the Client on the appropriate form of Building Contract, its conditions and the responsibilities of the Client, the Other Client Appointments and the Contractor Request that the Contractor provides evidence to the Client of any insurances required under the Building Contract

·       Prepare the Building Contract and arrange for it to be signed/executed Coordinate and submit an application to the appropriate planning authority for clearance of pre-commencement planning conditions

·       Provide the Contractor with the information reasonably required to undertake the Project

·       Prepare a stage report on the technical design for the Client’s approval before progressing to the next stage

·       Other (please specify)

• Stage 5 – Manufacturing and Construction

·       Provide design information to the Other Client Appointments, as reasonably required, to enable them to carry out their services

·       Respond within a reasonable timeframe to Site queries

·       Provide final construction issue design information for inclusion in the Health and Safety File (under the CDM Regulations 2015)

·       Provide the Client with the original copy of any notices, consents or approvals in connection with planning, building control and other relevant statutory approvals

·       Maintain contract administration procedures, hierarchy of responsibility and lines of communication for the exchange of information between the Client, the Other Client Appointments and the Contractor in accordance with the Building Contract Organise, chair and record meetings, at the frequency stated in item F of the Contract Details, identify the activities to be undertaken and determine who is responsible for taking action and report on progress to the Client

·       Carry out visual site inspections, as stated in item F of the Contract Details, to inspect the construction works with respect to general compliance with the Building Contract and Project Programme

·       Certify interim payments in accordance with the terms of the Building Contract and advise on the final Project Cost

·       Review the progress of the construction works against the Project Programme

·       Advise the Client regarding the effect that any variation or change proposed by the Client or Contractor will have on the Project Cost and Project Programme

·       Prepare and submit the application to discharge the construction-stage and the preoccupancy planning conditions

·       Issue instructions in accordance with the terms of the Building Contract Request manufacturers’ maintenance instructions or leaflets from the Contractor and provide them to the Client

·       Certify Practical Completion when this has been achieved

·       Other (please specify)

• Stage 6 – Handover

·       Carry out visual site inspections, as stated in item F of the Contract Details, and comment on the resolution of defects and issue site inspection reports to the Client

·       Issue a schedule of defective works Liaise with the Client, the Other Client Appointments and the Contractor in relation to the making good of defects Inspect the remedial works following receipt of notice from the Contractor that the resolution of defective works is complete Certify when the defective works have been rectified

·       Assist the Client and the Contractor to agree the final account and issue the final certificate

·       Other (please specify)

• Stage 7 – Use

·        Services required as part of any ongoing (long-term) Stage 7 – Use activities are not listed. It is anticipated that such services will be commissioned as a separate professional services or operating contract

·        Optional Services 

FF&E Services – Interior Designer Acting as Principal

·        The following list of FF&E Services sets out the specific services that the Interior Designer will undertake if acting as Principal. The Services being undertaken should be selected individually and ticked where an option APPLIES

·        Supply and deliver the Interior Designer FF&E set out in accordance with the Contract.

·        Undertake the installation of Interior Designer FF&E in accordance with the Contract.

·        Provide the Client with general advice on maintenance of Interior Designer FF&E.

·        Provide the Client with any operation and maintenance manuals relating to Interior Designer FF&E

·        Other (please specify)

FF&E Services – Interior Designer Acting as Agent

·        The following list of FF&E Services sets out the specific services that the Interior Designer will undertake if acting as Agent. The Services being undertaken should be selected individually and ticked where an option APPLIES.

·       Place orders with Client FF&E suppliers, requesting individual payments from the Client to the suppliers as required

·       Visit the site of fabrication as necessary to monitor the progress and quality of the Client FF&E

·       Monitor delivery and installation of the Client FF&E

·       Give general advice on maintenance of the Client FF&E

·       Other (please specify)

Interior Designer Acting as Contractor and Undertaking Building Interior Decoration Work

·        The following list of Services sets out the specific services that the Interior Designer will undertake if acting as contractor and then subcontracting the Building Interior Decoration Work. The Services being undertaken should be selected individually and ticked where an option APPLIES

·       Prepare a priced specification/schedule of Building Interior Decoration Work including any VAT and submit to the Client

·       Prepare a programme for executing the Building Interior Decoration Work and submit to the Client

·       Other (please specify)

• Implementation & Installation

We offer full project management, taking the stress of building works away from our clients.

“Interior Design Services”- The specific services that the Interior Designer will carry out at each stage of the Project are listed above. The Services will be undertaken in accordance with stages defined in the RIBA Plan of Work. The Services being undertaken should be selected individually and ticked where an option applies.

*PLEASE NOTE: Fee calculations depend on the scope of involvement and are subject to a custom-tailored agreement. Charges are calculated according to the number of hours worked, multiplied by a set hourly rate.